Procedures Manual for Public Libraries
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| Table of Contents | |
| Preface | i |
| What do I do as a Newly Appointed Librarian? | ii |
| A. Introduction | |
| What is a Library System? | 1 |
| The Peace Library System | 2 |
| Summary of Services | 4 |
| I. Technical Services | 4 |
| II. Information Technology (IT) Services | 4 |
| III. Material Services | 5 |
| IV. Information Services | 5 |
| V. Programming/Public Relations | 6 |
| VI. Development Services | 6 |
| Organizational Chart | 7 |
| Peace Library System Staff Members: Who to Call | 8 |
| List of Peace Library System Member Libraries | 12 |
| Mission Statement | 14 |
| Belief Statement | 15 |
| B. Peace Library System Procedures | |
| I. Technical Services | |
| Ordering | |
| Allotments | 16 |
| Guidelines for Ordering Books | 17 |
| Methods of Ordering Books | 18 |
| Peace Library System Order Form | 24 |
| Prepayment | 25 |
| Vouchers | 26 |
| Sample Voucher | 28 |
| Additional Allotment Funds | 29 |
| Cancelled Orders | 31 |
| Standing Orders | 34 |
| Cataloguing | |
| What the Peace Library System Catalogues | 36 |
| Cataloguing Card Sets | 39 |
| Description of the Cataloguing Provided | 40 |
| Descriptive and Classification Cataloguing | 41 |
| Requesting Cataloguing Changes | 47 |
| Processing | 48 |
| Library Supplies | 50 |
| II. Information Technology (IT) Services | |
| Automation Services to Libraries | 53 |
| Retrospective Conversion | 53 |
| Regional Computer Network and APLEN | 56 |
| III. Material Services | |
| Selection List Ordering | 57 |
| Peace Library System Collections | 59 |
| TRAC/TAL Card Procedures for Registering Patrons | 63 |
| TAL Card Recognition and Policies | 69 |
| Member Municipalities | 72 |
| Non-Member Municipalities | 74 |
| Alberta Multicultural Book Consortium (AMBC) | 76 |
| AMBC Request Form | 78 |
| IV. Information Services | |
| Infoline Service | 80 |
| Interlibrary Loan Service | 83 |
| ILL Inclusions List | 86 |
| Interlibrary Loan (ILL) Requests by Patron | 88 |
| How to Use TRACpac | 89 |
| Using VDX | 92 |
| Reimbursement of Postage Expenses & ILL Fees | 94 |
| ILL/Postage Expense Reimbursement Form | 94.1 |
| Sending Interlibrary Loan Books | 95 |
| TRAC Libraries Mail Codes | 95.1 |
| Canada Post Shipping Tool Instructions | 96 |
| Record Keeping | 99 |
| What to Do When the Requested Book Arrives | 99 |
| What to Do When Receiving Requests from Other Libraries | 100 |
| Receiving Books from Other Libraries (form) | 101.1 |
| Sending Books to Other Libraries (form) | 101.2 |
| Overdue Items, Losses, Cancellations | 102 |
| How to Search the Online Databases | 105 |
| How to Access the "Tell Me More" Language Software | 108 |
| V. Programming and Public Relations | |
| Author Tours | 109 |
| Hosting an Author Reading in a Public Library | 110 |
| Activities to Promote Canadian Literature | 115 |
| Summer Reading Program | 117 |
| Storytime Kits | 120 |
| VI. Development Services | |
| Consulting Services | 123 |
| Peace Library System Courier Deliveries | 128 |
| Courier Schedule | 129 |
| C. Library Procedures | |
| How to Read Your Financial Statements | 131 |
| Packing Slips | 132 |
| Subject Index | 133 |
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